TREX SOUTHWEST PROGRAM MANAGER & CURATOR
Job Title: TREX Program Manager & Curator (Region 3, Southwestern Alberta)
Organization: Alberta Society of Artists (ASA)
Location: Calgary, AB – Hybrid (includes regional travel)
Salary: $66,000/year
Start Date: June 2, 2025
Term: 5-year term (to March 31, 2030, with potential for renewal)
Hours: Full-time, minimum 37.5 hours/week with flexible scheduling
ABOUT THE POSITION: The Alberta Society of Artists is seeking a passionate and highly organized individual to manage and curate Region 3 of the Alberta Foundation for the Arts (AFA) Travelling Exhibition Program (TREX). This is a unique opportunity to lead a vital program that increases access to visual arts across Alberta’s diverse communities-especially rural, remote, and underserved areas.
This role combines curation, community engagement, arts administration, logistics, and outreach. You will develop exhibitions, manage touring schedules, coordinate with artists and venues, and oversee all aspects of delivery and reporting in collaboration with the host organization – Alberta Society of Artists, and the program funder – Alberta Foundation for the Arts.
KEY RESPONSIBILITIES:
- Curate and develop three new exhibitions per year, including:
- One based solely on the Alberta Foundation for the Art’s provincial art collection
- One focused on EDIA (Equity, Diversity, Inclusion, Accessibility)
- One on a subject of your choosing
- Coordinate the circulation of at least six exhibitions annually – rotating to new venues monthly. Exhibitions include those traded with other Alberta TREX regions coordinated by partner organizations.
- Manage all logistics, shipping, installation support (offering directions and art handling advice to venues), and crate handling
- Ensure fair and equitable booking access to venues
- Develop or subcontract the development of educational and interpretive materials aligned with Alberta’s K-12 curriculum
- Coordinate visiting artist programs, following CARFAC fee schedules for presentations
- Hire and manage contract staff/subcontractors as needed
- Track and manage program budgets, reporting, and deliverables
- Collaborate with ASA’s bookkeeper and board to prepare financial reports
- Promote the TREX program through public engagement, storytelling, digital materials, and outreach campaigns
- Maintain a dedicated TREX Region 3 website and contribute to AFA’s marketing initiatives
- Support and train host venues, including a minimum of five onsite visits per year
- Report to AFA with detailed annual and interim reports, surveys, and program statistics
QUALIFICATIONS:
- Demonstrated experience in curatorial work, exhibition production, and/or visual arts programming (at least four years)
- Demonstrated experience in art handling, art collections care, and a general knowledge of industry standards in artwork condition reporting
- Demonstrated experience in project and budget management/reporting
- Strong project and time management skills with the ability to meet multiple and fast-paced deadlines
- Experience with arts administration, community engagement, and budget management
- Knowledge of the Alberta arts ecosystem and rural outreach considered an asset
- Knowledge of EDIA (Equity, Diversity, Inclusion, Accessibility) and how to implement it in operational workflows considered a strong asset
- Ability to work independently and collaboratively with a small team
- Ability to work independently and stay on timeline without direct supervision
- Strong writing skills for developing curatorial statements, reports, and press materials
- Strong skills in overseeing marketing and promotional planning
- Valid driver’s license and ability to travel throughout Region 3 of Alberta a strong asset
IDEAL CANDIDATE PROFILE
You’re a thoughtful and self-directed arts professional with a strong sense of initiative and care for community access to the arts. You bring a balance of creative vision and organizational skill, and you’re comfortable wearing many hats—curator, project manager, communicator, and occasional crate-hauler/fixer-upper.
You don’t need to have all the answers on day one—but you’re someone who is resourceful, curious, and able to chart a path forward when there’s no clear roadmap. You’re energized by the opportunity to problem-solve independently, adapt to changing needs, and find solutions in collaboration with artists, venues, and program partners.
You’re passionate about visual art and equity in the arts, and you want to help bring meaningful cultural experiences to communities across Alberta.
ADDITIONAL INFORMATION This position is managed by the Alberta Society of Artists under contract with the Alberta Foundation for the Arts. Travel and other work-related expenses are reimbursable with receipts. The successful candidate must be comfortable working independently and handling confidential information with discretion.
TO APPLY: Please submit a single PDF with your cover letter, CV, and two examples of curatorial writing materials to president@albertasocietyofartists.com. Applications will be accepted until May 24th or until a candidate is selected.
ASA Program Coordinator (Part-Time)
Employer: Alberta Society of Artists (57679)
Position: Program Coordinator (Part-Time)
Supervisor: President
Hours: 12 hours/week
Salary: $22-25/hour
Who We Are: The Alberta Society of Artists is a registered society under the laws of the Province of Alberta. Its members include professional artists in all visual art media as well as visual arts supporters. The ASA helps to foster and promote the visual arts in Alberta and contributes to the well-being of the artistic community. The active membership of professional visual artists strives for excellence and through exhibition, education, and communication, increases public awareness and public appreciation for the arts. The Society is a Canadian registered charitable organization that provides enhanced support for existing programs and develops new ones through its own resources and initiatives as well as through the dedicated efforts of its volunteers.
Job Description: Under supervision of the President, the Program Coordinators are primarily responsible for facilitating activities directly related to ASA public programming throughout Alberta. This includes maintaining communications with government, arts organizations, galleries, and other institutions, responding to inquiries from ASA members, participating artists, and the public and ensuring that the ASA Gallery is open to the public from Wednesday to Saturday, between 10 am and 4 pm.
Responsibilities: Directs, implements, executes, and maintains the ASA’s program delivery specific to art education. Every year, the Society provides scholarships to post-secondary and graduate visual arts students and exhibition opportunities, presentations, and events throughout Alberta in venues that are free to the public.
Presentations & Exhibitions: Facilitates all public exhibition programming by:
- Preparing notices and submission documents as required for “Calls to Artists” and/or “Calls to Students”,
- Administering ongoing submission processes which includes preparing submissions for “Blind Jury” adjudication, facilitating the ASA jury process by contacting jurors, receiving jury adjudications, tabulating results, and advising artists of acceptance or non-acceptance of work,
- Accepting artwork deliveries and ensuring proper packaging,
- Tracking statistics as required for grants, insurance, etc.
Coordinates and manages presentation of art exhibitions at diverse locations within the province, ensuring seamless facilitation and implementation. Specific responsibilities include:
- Preparing all materials for each venue,
- Coordinating exhibition schedules,
- Arranging transportation of artwork,
- Scheduling installation and striking of art exhibitions,
- Arranging contracts for presenters (exhibitors, speakers, workshops),
- Facilitating any specialized presentation requirements such as audio-visual equipment,
- Coordinating participating artists and other exhibition volunteer activities.
Marketing and Communications for Public Programming: Maintains and refreshes the ASA website in relation to ASA public programming and events.
- Keep Website updated with submission calls, events, etc. [WordPress]
- Ensure MemberPress (logins, payment platforms) are working properly
- Pull MemberPress information/data/reports to give to Membership Chair for updating membership databases
ASA Gallery and Provincial Office Administration: Act as the main point of contact for the ASA Provincial office and Galleries, providing information and assistance to gallery visitors and stake holders through phone, text, email and in person as required.
Collaborates with the ASA President and Provincial Council on special projects as needed.
Assists TREX Program Manager / Curator as needed
Qualifications:
The position requires a person who is self-motivated, energetic, articulate, well organized, resourceful, positive, and familiar with Microsoft Office, Google Suite, WordPress, and a Design Program (Canva, InDesign or other). A degree in the Arts, Communication or Marketing and Project Management from an accredited university or college or equivalent and previous experience working with not-for-profit organizations and volunteer boards considered an asset.
How to Apply:
Submit current resume with covering letter to president@albertasocietyofartists.com no later than May 24, 2025.
ASA Treasurer
Help Shape Alberta’s Arts Community – Become ASA’s Treasurer!
The Alberta Society of Artists (ASA) is seeking a dedicated and skilled volunteer to join our Board as Treasurer. This is an exciting opportunity for someone with financial expertise who is passionate about supporting Alberta’s vibrant arts sector
POSITION OVERVIEW:
The Treasurer is an executive volunteer position offered by the Alberta Society of Artists. The Treasurer is responsible for overseeing the financial health of Alberta Society of Artists, managing all financial operations, and ensuring the organization’s financial systems are updated and maintained. This role includes managing budgets, financial reporting, and leading the migration of the organization’s financial data into QuickBooks for improved efficiency and accuracy.
KEY RESPONSIBILITIES:
- Budget Management: Collaborate with the Board to prepare and present an annual budget, monitor cash flow, and manage the organization’s financial resources effectively.
- Financial Reporting: Attend monthly board meetings and provide regular financial reports to the Board, including monthly, quarterly, and annual financial statements. Ensure all financial records are transparent, accurate, and up-to-date.
- System Maintenance: Work closely with the bookkeeper to ensure that all financial transactions, including donations, sponsorships, and expenses, are accurately recorded. Regularly review and update the system to ensure to remains efficient and compliant with organizational needs.
- Compliance: Ensure Alberta Society of Artists adheres to local, provincial, and federal regulations regarding non-profit financial operations. This includes filing necessary financial forms such as annual reports and tax filings.
- Fund Management: Oversee bank accounts, manage day-to-day finances, and ensure proper documentation of all financial transactions. Will act as an authorized signatory and will have access to bank accounts.
- Audit and Financial Oversight: Coordinate with auditors for annual financial reviews or audits. Ensure that internal financial practices align with industry standards to minimize risks.
- Collaboration with Fundraising: Work closely with the Director of Fundraising to monitor the financial success of sponsorships and fundraising efforts, ensuring funds are appropriately allocated and reported.
- Policy Development: Develop and enforce financial policies, such as investment, expense, and reimbursement policies, to ensure long-term financial health.
QUALIFICATIONS:
Strong knowledge of accounting principles and financial management. Experience with QuickBooks or similar financial software, including data migration.
Proven ability to manage budgets and financial reporting, preferably in a non-profit setting. High level of integrity, attention to detail, and a commitment to transparency and compliance.
CERTIFICATION OR EDUCATION REQUIRED:
Bachelor’s degree in accounting or finance an asset but not required. Familiarization with QuickBooks accounting software. Strong organizational, analytical, and communication skills. Understanding of financial reporting requirements for Charities.
COMMITMENT:
This role requires between 6-8 hours/month, including monthly attendance at Board (virtual) meetings (approximately 1 ½ hours each, currently Wednesday evenings). Additional work at seasonal times may be required (e.g. when preparing for the annual reporting and the Annual General Meeting). The length of commitment is a minimum of two years (elected term). While much of the work can be done remotely, there are duties that require visiting the office and we encourage participation in our gallery events. The Alberta Society of Artists office is located at #222, 1235 – 26 Ave. SE, Calgary, AB.
HOW TO APPLY:
Submit current resume with covering letter to president@albertasocietyofartists.com.