Programming Assistant
Position: Programming Assistant
Location: Calgary
Supervisor: Program Coordinator
Hours: 12-16 hours/week
Compensation: $20.00-22.00/hour
Start date: Immediately
The Alberta Society of Artists is a registered society under the regulations of the Province of Alberta. Its members include professional artists in all visual art media as well as visual arts supporters. The ASA helps to foster and promote the visual arts in Alberta and contributes to the well-being of the artistic community. The active membership of professional visual artists strives for excellence and, through exhibition, education, and communication, increases public awareness and appreciation for the arts. The Society is a Canadian registered charitable organization that provides enhanced support for existing programs and develops new ones through its own resources and initiatives as well as through the dedicated efforts of its volunteers.
Job Description:
Under the supervision of the President, the Program Coordinator is primarily responsible for facilitating activities directly related to ASA public programming throughout Alberta. The Programming Assistant reports to the Program Coordinator. The scope of work includes maintaining communications with government, arts organizations, galleries, and other institutions, responding to inquiries from ASA members, participating artists, and the public and ensuring that the ASA Gallery is open to the public from Wednesday to Saturday, between 10 am and 4 pm.
Responsibilities:
The Programming Assistant supports the Program Coordinator in coordinating, implementing and administering the Society’s art education programming, including exhibitions, presentations, scholarships, and other events throughout Alberta.
Presentations & Exhibitions:
Supports the Program Coordinator in the delivery of exhibitions and related programming throughout Alberta as needed, including:
- Supporting the administration of Calls to Artists, scholarship applications and artwork submissions;
- Facilitating the jury process, including preparing submissions for adjudication, communicating with jurors, tabulating results and advising artists of acceptance or non-acceptance;
- Coordinating exhibition logistics, including venue materials, schedules, artwork transportation, installation and dismantling;
- Preparing contracts and related documentation for exhibitors, speakers and workshop presenters;
- Coordinating participating artists, volunteers and specialized presentation requirements including audio-visual equipment;
- Accepting artwork deliveries and ensuring proper packaging and handling;
- Maintaining exhibition records and statistics required for grants, insurance and reporting.
Marketing and Communications for Public Programming:
- Assists with the design and preparation of promotional materials for exhibitions and presentations for digital distribution;
- Assists with the implementation of promotional campaigns for exhibitions, presentations and scholarship programs;
- Assists with maintaining and updating the ASA website, newsletters and social media platforms.
ASA Gallery and Office Administration:
- Serves as the primary point of contact for visitors and stakeholders during gallery and office hours, providing information and assistance by phone, text, email and in person;
- Provides general office and financial administration support;
- Assists with the annual membership renewal process;
- May assist with special projects as assigned.
Assists TREX (Alberta Foundation for the Arts Travelling Exhibition Program) SW Manager/Curator with TREX programming as needed.
Qualifications:
- Some experience or training in communications, marketing, project coordination, arts administration, or a related area. A combination of education, volunteer experience, and relevant work experience will be considered.
- Strong organizational skills, attention to detail, and the ability to manage multiple tasks in a timely manner.
- Good written and verbal communication skills, with the ability to interact professionally with artists, volunteers, members, and the public.
- Basic proficiency with Microsoft Office and Google Suite. Experience with website updates, graphic design tools such as Canva or Adobe Creative Cloud, and social media platforms is considered an asset.
- Experience or interest in the visual arts, community programming, or not-for-profit organizations is considered an asset.
- Ability to lift and carry items up to 15 lbs as required for gallery and program operations.
- A valid driver’s licence and willingness to occasionally transport artwork to galleries outside of the City of Calgary is an asset.
How to Apply:
Submit your current resume and cover letter to secretary@albertasocietyofartists.com no later than August 31, 2026.