ASA Treasurer
Help Shape Alberta’s Arts Community – Become ASA’s Treasurer!
The Alberta Society of Artists (ASA) is seeking a dedicated and skilled volunteer to join our Board as Treasurer. This is an exciting opportunity for someone with financial expertise who is passionate about supporting Alberta’s vibrant arts sector
POSITION OVERVIEW:
The Treasurer is an executive volunteer position offered by the Alberta Society of Artists. The Treasurer is responsible for overseeing the financial health of Alberta Society of Artists, managing all financial operations, and ensuring the organization’s financial systems are updated and maintained. This role includes managing budgets, financial reporting, and leading the migration of the organization’s financial data into QuickBooks for improved efficiency and accuracy.
KEY RESPONSIBILITIES:
- Budget Management: Collaborate with the Board to prepare and present an annual budget, monitor cash flow, and manage the organization’s financial resources effectively.
- Financial Reporting: Attend monthly board meetings and provide regular financial reports to the Board, including monthly, quarterly, and annual financial statements. Ensure all financial records are transparent, accurate, and up-to-date.
- System Maintenance: Work closely with the bookkeeper to ensure that all financial transactions, including donations, sponsorships, and expenses, are accurately recorded. Regularly review and update the system to ensure to remains efficient and compliant with organizational needs.
- Compliance: Ensure Alberta Society of Artists adheres to local, provincial, and federal regulations regarding non-profit financial operations. This includes filing necessary financial forms such as annual reports and tax filings.
- Fund Management: Oversee bank accounts, manage day-to-day finances, and ensure proper documentation of all financial transactions. Will act as an authorized signatory and will have access to bank accounts.
- Audit and Financial Oversight: Coordinate with auditors for annual financial reviews or audits. Ensure that internal financial practices align with industry standards to minimize risks.
- Collaboration with Fundraising: Work closely with the Director of Fundraising to monitor the financial success of sponsorships and fundraising efforts, ensuring funds are appropriately allocated and reported.
- Policy Development: Develop and enforce financial policies, such as investment, expense, and reimbursement policies, to ensure long-term financial health.
QUALIFICATIONS:
Strong knowledge of accounting principles and financial management. Experience with QuickBooks or similar financial software, including data migration.
Proven ability to manage budgets and financial reporting, preferably in a non-profit setting. High level of integrity, attention to detail, and a commitment to transparency and compliance.
CERTIFICATION OR EDUCATION REQUIRED:
Bachelor’s degree in accounting or finance an asset but not required. Familiarization with QuickBooks accounting software. Strong organizational, analytical, and communication skills. Understanding of financial reporting requirements for Charities.
COMMITMENT:
This role requires between 6-8 hours/month, including monthly attendance at Board (virtual) meetings (approximately 1 ½ hours each, currently Wednesday evenings). Additional work at seasonal times may be required (e.g. when preparing for the annual reporting and the Annual General Meeting). The length of commitment is a minimum of two years (elected term). While much of the work can be done remotely, there are duties that require visiting the office and we encourage participation in our gallery events. The Alberta Society of Artists office is located at #222, 1235 – 26 Ave. SE, Calgary, AB.
HOW TO APPLY:
Submit current resume with covering letter to president@albertasocietyofartists.com.